One App, Three Clicks: Simplify Time and Performance Tracking

ACTICO Group GmbH

Challenge

During the rollout of SAP S/4HANA Cloud Public Edition, actico encountered a significant challenge: employees had to record project hours in the SAP system and manually enter attendance times in a separate HR system. The standard setup required using two distinct user interfaces with no data synchronization, increasing the risk of conflicting entries and errors. This dual–entry process not only added extra administrative effort but also highlighted the need to improve the overall quality of time and text entries for the future.

Solution

For the business processes of time tracking, project management, and customer service invoicing, the solution integrates SAP S/4HANA Cloud Public Edition with the HR Works HR system. They developed a new SAPUI5 based interface for streamlined employee time recording, supported by SAP Cloud Application Model (SAP CAP) as the backend. Robust data storage and vectorization are handled by SAP S/4HANA Cloud, while SAP AI Core and SAP Launchpad enhance data recognition and processing. Additionally, native voice input is enabled using the modules provided by the respective operating systems.

Outcome

By consolidating the recording of attendance, absences, and project performance times into a single user interface enhanced with voice input and AI, they have significantly reduced the time required for data entry. Reusable templates accelerate the process, while AI automatically identifies the appropriate project structure elements, ensuring consistency and precision. Moreover, seamless real– time synchronization with ERP and HR systems guarantees a unified data view, enhancing both accuracy and the ability to generate actionable insights.

faster time tracking

fewer controls and corrections in time tracking

We have not only streamlined our financial processes but also harnessed an innovative platform that drives growth and scalability. By centralizing time and performance tracking within a state–of–the–art app, we’ve enhanced our overall efficiency.

Hans Jürgen Rieder, Chief Executive Officer, ACTICO Group GmbH

In close collaboration, AGILITA implemented a tailored SAP S/4HANA Cloud solution for ACTICO, streamlining processes and boosting transparency. Enhanced automation and unified data access empowered teams to work more efficiently and report faster. AGILITA’s expert approach delivered sustainable competitive advantages in a dynamic market, strengthening customer trust and driving growth.

Thomas Neuhaus, Head of Digital Transformation, AGILITA AG

Explore the journey with actico in the video (Disclaimer: German)

Contributing Partner

Zurich

AGILITA's AppHaus is located close to Zurich, Switzerland, and provides a welcoming and productive atmosphere. The light-flooded usability lab with modern furniture builds the ideal surrounding to explore, design, and deliver innovation.

originally published on SAP Innovation Awards 2025 entry page.

Customer

ACTICO Group GmbH

Headquarter
: Friedrichshafen, Germany
No. of employees
: 200+
website
: https://www.actico.com/

ACTICO Group GmbH is a leading software and technology company that develops and provides innovative solutions for automating corporate decision-making in credit risk management, regulation, compliance, and investment management for the financial services industry. Their highly flexible and agile software products enable companies to understand, manage, and minimize risks and regulatory obligations within a comprehensive framework, simplifying and optimizing complex business processes.